Derbyshire Healthcare NHS Foundation Trust has completed the first stage of implementing Civica’s Paris electronic patient record system, with work now starting on the second and final stage of the project.
A report for Derbyshire’s trust board meeting in January outlined the progress made on the project since it awarded Civica a five-year contract in August 2012.
There were three go-lives for the first stage, with the first – to learning disability services – took place last April and the second – to adult services, crisis teams and the mental health liaison team – took place on 13 October.
The report said the third go-live – for older people’s services and specialist services – went live on November 24, with data successfully migrated from the existing Advanced CareNotes system into Paris for all remaining services.
The records of 75,951 patients were migrated from CareNotes into Paris and then extracted into the trust’s data warehouse as part of the go-live.
The trust said the go-lives had gone well, although staff were taking time to become familiar with the Paris EPR given the differences between it and CareNotes.
“Continued training, guidance, support and communication is going to be key over the next 12 months to ensure that Paris becomes embedded into operational and clinical practice.
“Staff need to become as familiar with Paris as they have been with CareNotes, which they have used for 15 years.
The report said work as started on stage two of the go-live, introducing electronic prescribing and offline working functionality and ensuring that all patient data is updated electronically rather than on paper.
It said Civica has started to work on an updated prescribing module, with the trust currently in discussions on whether to undertake beta testing of the product in partnership with the supplier.
Initial discussions and workshops have taken place with to finalise the design of a pilot offline working solution which will be developed by Total Mobile.
The trust has also started work to identify all paper forms currently in use and convert them to electronic documents.
113 have been identified so far, with 34 forms developed and 25 tested. All of the forms will be presented to the trust’s clinical reference group for final approval before being introduced “in a controlled way” across the trust.