A global digital exemplar trust has gone live with a new patient administration system (PAS), co-developed with a supplier.

University Hospitals Birmingham NHS Foundation Trust launched OceanoPAS on 10 July, after migrating millions of patient records over the weekend.

The PAS has been developed with Servelec, in a four-year partnership with the trust.

Deborah McKee, head of clinical systems development/EPR at the trust, told Digital Health News a PAS implementation is “one of the biggest things you will ever do” as an organisation.

“We wanted to build something that made it easy to do the right thing and hard to do the wrong thing, that was the mantra of our project”, McKee said.

The trust was previously on iPM PAS, which was implemented in 2006 as part of the National Programme for IT (NPfIT).

McKee said the newly implemented PAS, which was developed with trust staff, is user friendly and “guides you down the right path”.

The launch included a migration of more than 1 million patient records, 1.8 million outpatient appointments, 248,000 inpatient movements and 3,836 clinics across. Historic data is still available in a read only format.

Dean Grinham, deputy director of IT services at the trust, said that this migration was critical to the success of the deployment.

“We were reporting from day one, which was really key.”

The system is commercially available now via Servelec.

The OceanoPAS was developed out of the trust’s OceanoED module back in 2010. The PAS functions include supporting real time clinic reporting and accessible information standards.

Kevin Bolger, the trust’s director of strategic operations, described the roll-out as “a phenomenal achievement”.

“Although it is very early days, staff do like using the system and it is hoped that once it has fully bedded in, both the Trust and patients will see the benefits.”

The trust is well known for its in-house IT development, with its own prescribing information and communication system (PICS), which has been around since 1999.

Alan Stubbs, chief executive at Servelec said that the “journey behind Oceano showcases how through working collaboratively, and with the right support and focus, innovative ideas can be transformed to deliver real results to the NHS”.

Both McKee and Grinham wanted to thank the huge team effort on the implementation, and McKee said, “the team spirit on this project was phenomenal, to the point where we were making people go home”.

“What motivates all of us, of course, there’s a lot of horror stories unfortunately around PASs and that was not going to happen here”, said Grinham.

Birmingham has about 1,400 beds and has the largest critical care unit in Europe with 100 beds.