Barnsley Hospital NHS Foundation Trust has teamed up with System C, IMMJ Systems and Iron Mountain for a project which will see more than 180,000 medical records scanned into an Electronic Document Management System (EDMS).

The trust went live with IMMJ Systems’ MediViewer EDMS in Rheumatology in early September 2021 but the solution is now live across most specialties.

One aspect of MediViewer is that it is able to integrate with the trust’s System C Careflow EPR which means clinical and clerical users are able to view the complete history for each patient attending the Trust and search through the record for key clinical documents via the MediViewer SmartIndexing technology.

Barnsley Hospital’s chief clinical information officer (CCIO) and consultant gastroenterologist, Dr Dominic Bullas, said: “This go-live has taken Barnsley one step closer towards its digital vision.

“I’m very grateful to the digital leaders at Barnsley and our partners for getting it across the line and providing staff with an improved solution to support patient care.”

Iron Mountain (IRM) has been contracted to digitise all active patient records for the trust, whilst the trust will manage any future scanning in-house with the support of IMMJ Systems.

IMMJ Systems’ chief operations officer, Lisa Harris, said: “This is a significant milestone for the Trust. Barnsley Hospital has successfully deployed MediViewer, providing secure access to key clinical information at the point of care and delivered this throughout the most challenging period in NHS history.

“This is a considerable achievement, and IMMJ Systems are delighted that the Trust are already seeing tangible benefits. Deploying an EDMS introduces significant cash releasing and operational benefits, and Barnsley is a prime example of a Trust benefitting from digitised patient records, even early in its deployment.”

The EDMS project is part of the trust’s EPR programme, which is being carried out in partnership with supplier System C. It aims to put the trust at the forefront of digital excellence by providing clinicians with intuitive digital workflows, decision support and care planning capabilities to provide patient care.

Markus Bolton, joint CEO at System C, added: “I’m delighted that Barnsley has met another milestone on its path to digital excellence.

“The electronic management of records stored on paper is a key part of a hospital digitisation process and national objectives towards paperless healthcare.”